Supernormal, the leader in AI meeting notes, has released its Future of Work Report, which reveals groundbreaking insights into how AI is transforming our approach to meetings. The report is based on anonymized and aggregated data from Supernormal users, demonstrating the significant impact that AI tools have had on reshaping the meeting experience.
One of the key findings of the report is the reduction in the amount of time spent in meetings. In 2022, Atlassian reported that employees attended an average of 62 meetings per month, with many perceived as time-wasters. However, in 2023, the average worker attended just 14 meetings per month, equating to eight hours per week. This decline can be attributed to the application of AI tools like Supernormal, which have streamlined the meeting process and made it more efficient.
Furthermore, the report highlights that meeting durations have also been significantly reduced. Livecareer’s survey in 2022 revealed that post-pandemic, 39% of employees noticed an increase in meeting lengths, leading to a loss of focus and missed details. However, in 2023, the average meeting duration was just 35 minutes, allowing for more concise and productive sessions. Additionally, there has been a decrease in the number of attendees per meeting, with the average meeting size shrinking from seven participants in 2022 to five on Supernormal in 2023. Moreover, 11% of all meetings were one-on-one sessions, indicating a shift towards smaller, more focused gatherings.
The introduction of AI tools like Supernormal has not only reduced the time spent in meetings but also improved the value derived from them. As organizations invest resources in meetings, predictability and a balance between internal and external meetings are crucial factors for productivity. The report found that pre-scheduled and recurring meetings, comprising 76% of all meetings, allow participants to plan their workload and prepare in advance, leading to more focused sessions. Meanwhile, one-time events accounted for 24% of meetings, providing necessary flexibility and immediate attention to urgent matters. The ratio of internal to external meetings is also important, with a healthy balance indicating positive developments such as increased sales activities, candidate interviews, or external collaborations. Organizations that leverage AI tools like Supernormal tend to achieve a well-balanced mix of internal and external meetings, enhancing productivity and operational efficiency.
Examining meeting patterns, the report reveals that Tuesdays and Wednesdays are the most popular days for meetings, each accounting for 21% of all sessions. These mid-week days strike a balance between collaboration and individual productivity. In contrast, Fridays have the lowest number of meetings, hosting only 16% of them. The day of the week chosen for a meeting also influences attendance and duration. Mondays have the highest attendance, while Thursdays have the lowest. Meetings scheduled on Mondays tend to be the longest, lasting over 37 minutes, whereas Wednesdays have the shortest gatherings, wrapping up within 30 minutes.
The report also emphasizes the impact of meeting titles. The most common titles for meetings are Standup, followed closely by Team Meeting and Sync. Interestingly, meetings titled Sync have 50% higher attendance than other titles.
Supernormal believes that AI is the key to reimagining how work is done. By harnessing AI for improved meeting management, the company not only saves time but also creates a more collaborative, dynamic, and engaging work environment. With AI tools like Supernormal, the possibilities for enhancing the meeting experience are endless.
